February 18, 2016
Data Sub-Committee
Present: Michelle Olsen, Susan Larsen, Jim Kittlesrud, Merrill Worthington, Stacee Mciff
Michelle Olsen (Richfield) - Welcome
We are to gather Data and look at the deficiencies.
All will need a username, Michael at PayScale is working on it.
Went over the Occupational Outlook handbook on snow’s website (Server not responding)
We will be using the 2014 FY data, this is the most current to make the comparisons for because the new data doesn’t come out until after the April deadline that the President has set forth.
Each person on the sub-committee will be assigned 10-15 title positions to be a Subject Matter Expert on.
CUPA
Will be on the shared drive
UVU compensation page
Wayne will have position titles assigned on share drive (not there yet Wayne working it)
There will also be a folder on the Share Drive for DATA
Assignment for next week:
10-15 positions to compare the low, medium and high scales enter it on to a template and Michelle will compile all the data submitted.
Gather all the data first then we will go from there.
Jim- will we take into account the total years of experience leading up to their position?
Michelle- We will but right now we are gathering data first.
COMBINED MEETING
Each Sub-Committee reviewed their discussions.
Renee was appointed the minute’s person for the policies committee.
Compensation Committee Policy Subcommittee meeting
February 18, 2016
Present today: Lead Lisa Laird, Brad Young, Renee Faatz, Jake Dettinger, Steve Hood, Fernando Montano, David Allred, Scott Allred, Mike Duncan, Wayne Squire
I - Asked for volunteer to be co-chair and minute taker. Renee Faatz volunteered to do this.
II – Reviewed Goals and Charge: Wayne brought up concerns about people who do not understand why they are on the committee. Wayne stressed the importance of our work. Wayne also suggested we look at examples of policy from other places. Wayne will be on both sub-committees and will also meet with the chairs during the week. He will also be putting stuff on the shared drive and letting us know that it is there.
III. – Reviewed UVU Compensation Philosophy and Strategies:
Some things of note: UVU has a process to change compensation if they feel it is not in line. – Called a “Compensation action request” . Their “Compensation Action Request Form classifies changes due to: reclassifying , market evaluation, retention, title change, new position. See: https://www.uvu.edu/hr/compensation/
Discussion about what we have done here compared to that. Wayne pointed out that we have never done retention increases here. There was discussion about if we should do this. Jake pointed out that we need to look at if they are at market rates or below and this would matter in the decision. Wayne suggested we consider retention bonuses if they are below 50%. But, is this fair to the rest of the college? The issue of fairness of this
Lisa suggested we consider forming a sub-committee to look into this.
We will add a retention category to the factors we will consider.
Fernando pointed out that we don’t want to get into the problem of people threatening to leave just to get a raise. Mike said this happens with staff as well.
Wayne added that we need to only consider people below 50% (or some value). We agreed that merit needs to be considered as well and that that merit policy needs to be in place before we ever consider changes in pay for any reason.
Wayne suggested the committee look at the UVU policy. Renee suggested we use this as a starting point and rewrite it to fit our needs. Wayne suggested we look to other places to see what others have in place to see if we like them better. Bradley asked if Wayne would put the files he shared with Lisa on the shared file for us to work on next time.
Wayne clarified what the following factors mean:
Adjustments
Compression
Merit
Career Advancement
What is the range or percentage to begin new employment
Wayne explained what this means. The A&T document be should referenced under advancement for faculty. Perhaps staff needs a document similar to this.
Again merit was discussed there The need from some clear policies on merit for faculty and staff need to be in place. Also, while there are brought up that the 5 levels of faculty – instructor, etc. not all jobs are paid outside of the school the same.
Discussion about whether we should wait for merit pay, etc policies to be in place before we go forward. Steve Hood suggested we go ahead and hope the other committees would get their work done.
We agreed that we all communicate with our co-workers to make sure there is buy-in and participation in what we are doing. Scott Allred suggested we send a request to all faculty to see if they have a policy that they recommend. Wayne will do this. Wayne will also post these on the website for all to see. Jake suggested we put the minutes on this webpage as well. It was agreed that Renée would send the minutes to this subcommittee for approval before they are shared.
The final 10 – 15 minutes of the meeting were spent with the data subcommittee sharing progress. Fresia Alder has minutes from the data subcommittee.
Next meeting February 25, 2:30. Members should look over policies from other institutions to see if they like one better than the UVU document.
