January 22, 2016
In attendance: Wayne Squire, Brad Young, Michelle Brown, Michelle Olsen, Stacee McIff, Ted Olsen, Jim Kittlesrud, Renee Faatz, Gary Mckenzie, Susan Larsen, David Allred, Craig Mathie, Teri Mason.
Wayne’s opening remarks were that it’s time to get plans into action. He would like to meet with each individual committee member to go over PayScale. It’s time to look at milestones.
Compensation Philosophy discussion:
Susan: Suggested that it should be titled Classification and Compensation
Michelle (Richfield): are there differences in the title?
Wayne: there are slight variances
Jim: Compensation is broader
The discussion for the decision to be made in regards to whether or not compensation should include Staff, Faculty and or both. Should it be all inclusive? That’s something that has to be decided.
Ted: We need to consider not only new entry positions but also people already in place.
Jim: We need to consider market value vs. longevity and the need for balance.
Stacee: What percentage are staff and faculty?
Wayne: 140 Faculty to 210 Staff almost half and half
Renee: Staff needs to be broken down even more ie. Professional staff
The seven classifications meet Government Standards. Do we consider Faculty, Exempt (no overtime), Non-exempt? Adjunct counts as hourly. Adjunct rate separate does it get considered as a special classification and Executives out.
Michelle (Richfield): Suggested that the word “total” should be taken out as it’s misleading to what is really being offered.
It was suggested that everyone review the handouts on the philosophy and make changes as they deem necessary. Discussion as to where the documents could be placed so as to be viewed and edited by all. Drop box was suggested but the issue of being hacked was brought up and that perhaps it would be better to have them on the server on the active directory. OneNote was suggested and it was decided that it would be the medium for storing the documents. Until everyone has OneNote on their computers email will suffice.
Milestones:
The question arose as to what the timeline is for getting the compensation plan in place and all were reminded that the President set the date for April 2016. Since this is just around the corner discussion was turned to meeting more frequently as a committee to ensure making the deadline.
Craig: sub-groups maybe could be considered.
Michelle (Richfield) perhaps if everyone was assigned a topic then meetings could be as short as 30 minutes with everyone bringing their part to the table.
Susan: More frequency with more people is a challenge.
Gary: What about early morning or after hours?
Renee: Early morning not feasible for parents who have to get kids off for the day.
Michelle: Lunch time not the best option as that is a time for regrouping during the day.
Renee: Vary the meeting times to make it possible for more to attend.
After discussion and consideration to all present it was decided that a set date and time each week would be best so that people would know ahead of schedule the time to meet and plan accordingly.
The time and date set for WEEKLY compensation meetings is THURSDAY’s at 2:30pm.
Assignments:
Compensation Philosophy Statement was assigned to David Allred. He will take input from all committee members and all suggestions will be emailed to him.
It was asked what the current practice or procedure is for compensation. Wayne addressed this question and responded:
-New position comes available
-Budget is assigned
-Incumbent consideration
-Market data considered
They factor all of these and come up with a base salary.
Rural Market is considered as well as experience, tenure and level playing field.
Future Structure of compensation was taken on by Jim Kittlesrud but it was placed on hold until another meeting time.
What are we looking for as far as compensation?
Increase was discussed as well as current promotion practice. Lecturer, Instructor, Professor, Assistant Professor. Strategic initiative.
Gary: Really liked the Texas example in the handouts that Wayne sent out and referred to it. Texas considers overall education and the viability in market.
It was brought up that the President would like to consider K-12, and 2 year institutions.
Michelle (Richfield): Brought up consideration for compensation as far as those asked to serve on committee’s in addition to their job position. Should that be considered as it often runs into personal time? Could merit pay be considered?
It was decided that would be a topic of discussion for another time.
Wayne will be putting a schedule together so that each member of the committee can have time to have an overview of PayScale.
Meeting adjourned until next THURSDAY 2:30pm.
