Campus: Ephraim
Review Date: July 5, 2018
Close Date: Open until filled
Desired Start Date: July 15, 2018
Job Status: Under Review
Qualifications:
- Associate degree preferred
- Minimum of 2-5 years business office experience
- Strong oral and written communication skills
- Proficient in MS Word, Excel and PowerPoint
- Must be a team player with exceptional organizational skills
- Must have ability to learn quickly, keep confidences, and handle multiple and often
changing tasks and priorities.
- Must be able to deal comfortably with senior executives in person and on the telephone.
Major Responsibilities/Duties:
- Provides general administrative support to the Vice President for Finance and Administrative
Services and others in the executive office, including
- Screening and prioritizing incoming calls
- Copying and scanning
- Maintaining an organized system of files and records as deemed necessary
- Placing office supply orders
- Preparing documents and travel arrangements as directed
- Manages the Vice President for Finance and Administrative Services’ calendar with
a wide-range of internal and external constituents, including organizing and coordinating
high-level meetings, contacting participants, creating agendas and other presentation
materials for distribution, placing catering orders, and reserving/scheduling conference
rooms
- Provides back-up coverage for and assists the Executive Assistant with administrative
tasks
- Ensures all policies are correctly formatted and posted on college policy webpage
- Supports the Assistant to the President by
- Ordering promotional materials and building signage
- Compiling p-card packet
- Archiving meeting material
- Preparing reimbursement documents
- Supporting major college event planning/execution
- Gathering information for press releases
- Verifies, organizes, and updates necessary information on executive office-specific
web pages
- Helps with tracking expenditures, processing invoices and other paperwork, reconciling
p-cards, making travel arrangements, etc.
- Coordinates use of campus space with external guests
- Assists in mail merges and mass mail distribution of correspondence from the executive
office
- Completes any other special assignments and projects as directed by Cabinet members
and the Executive Assistant
- Provides exceptional customer service to faculty, staff, students, and guests via
telephone, email, and other correspondence as directed
- Other duties as assigned
Additional Information:
Salary:
$12.00-$14.00 per hour DOE
Work Hours:
- Part-time
- 20 hours per week
- Specific hours will be determined at the time of hire, but will typically be during
regular business hours
Special Instructions to Applicant:
Email completed application and required documents to jobs@snow.edu
Required Applicant Documents:
1. Cover Letter
2. Snow College Employment Application
3. Resume/Vita
4. Transcripts (Unofficial copies at this point)
5. Three current references with complete contact information
