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Snow College AI Guidelines

Our Chatgpt EDU license is configured to not learn from our data. Please make sure that any other AI system you use is also configured to prevent learning from our data. Even with these settings we still need to be careful with data classified as Internal, or Confidential. The following types of data should not be entered unless explicitly approved by the Snow College AI Task Force:

  • Personally Identifiable Information (PII): Includes names, pictures of individuals, contact information, usernames, student or employee ID numbers (such as BadgerID), and other data that can be used to identify an individual. If your use case necessitates the use of PII, data must be de-identified to protect privacy and security. Helpful information on de-identifying data can be found on the data de-identification page.
  • Restricted Data: Includes Social Security numbers, credit card numbers, bank account numbers, passwords, health records, photos (when used for identification), etc. You can read more about this category of highly sensitive data in the CyberSecurity Teams channel.
  • HIPAA-Protected Data: Includes medical records numbers, health insurance beneficiary numbers, health insurance claims, payment history for medical services, invoices or billing statements related to health care services, health information such as diagnoses, treatment plans, prescription records, medical test results, and surgical and hospitalization records, or other biometric and genetic information like fingerprints, voiceprints, and genetic data.
  • Controlled Unclassified Information: Includes CMMC, NIST SP 800-171, and export-controlled data (ITAR, EAR, and others). This is typically applicable to research sponsored by the Department of Defense, Department of Energy, National Institutes of Health, and some other federal agencies.

More information about the Snow Data Classification standard and examples can be found in the Snow College Data Classification and Handling policy.

If you have any questions about this information or think your use case may qualify for an exception, please reach out to your institutional AI Committee for review.

Additionally, due to the rapidly evolving state of these emerging technologies and their accompanying risks, these guidelines may need to be updated regularly. Updates will be made to this site and/or disseminated through the Snow College AI Task Force as needed.